This requires not that the writer make all sentences short, or avoid all detail and treat subjects only in outline, but that every word tell.
A sentence should contain no unnecessary words, a paragraph no unnecessary sentences, for the same reason that a drawing should have no unnecessary lines and a machine no unnecessary parts. This excerpt from Strunk and White's The Elements of Style (4 th edition) provides the perfect rule of thumb: Try to avoid flowery language or long words.
State the purpose of your formal letter in the first paragraph and don't veer from the subject. However, it is still occasionally necessary to present a formal letter to obtain information, to apply for an academic program or a job, to write a complaint letter, or simply to express your opinion in an effective and coherent manner. In today's email-driven society, the need to write a formal letter rarely arises.
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